Nina's Actual Stack
Tools I Use to Run My Practice
No fluff. These are the exact tools I use to get clients, deliver work, and run my consulting business. Some links are affiliate links — I only recommend what I actually use.
Stack
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n8n
The automation backbone of my entire consulting practice.
Why I use it
n8n is how I automate my lead gen, content calendar, client onboarding, and AI workflows. It connects everything — LinkedIn, Claude, Google Sheets, email, and more — without locking me into a closed platform.
Not for you if
If you've never touched a workflow tool before, start with Make first. n8n has a learning curve but pays off fast.
Claude (Anthropic)
My AI co-pilot for writing, research, and building agents.
Why I use it
Claude is what I use for drafting proposals, building system prompts, research synthesis, and running AI agents inside n8n. The Projects feature keeps all my client contexts organized.
Not for you if
If you just need quick answers or image generation, ChatGPT or Gemini might be a better fit. Claude shines on long-form, structured work.
Perplexity
AI-powered research that actually cites its sources.
Why I use it
I use Perplexity for fast, cited research — competitive intel, industry deep-dives, and staying on top of AI developments. It's replaced a lot of my Google usage for research tasks.
Not for you if
Not a replacement for Claude when you need long-form synthesis or nuanced reasoning. Use both: Perplexity to gather, Claude to think.
Gemini
Google's AI built into everything I already use.
Why I use it
Gemini is baked into Google Docs, Sheets, and Gmail — so it fits naturally into client work without switching tools. I use it for summarizing emails, drafting in Docs, and quick data analysis in Sheets.
Not for you if
If you're not already in the Google Workspace ecosystem, the integration benefits won't apply. Claude or ChatGPT will serve you better as a standalone tool.
Hailuo AI
AI video generation for content I couldn't afford to film.
Why I use it
Hailuo (MiniMax) lets me generate short cinematic video clips from text prompts. I use it for social content, intros, and visual storytelling without a production crew.
Not for you if
Not ready for high-stakes client deliverables that need real faces and real locations. Best for B-roll, social content, and experimentation.
ElevenLabs
Realistic AI voice for content and accessibility.
Why I use it
ElevenLabs voices are the most natural-sounding AI audio on the market. I use it to narrate video content, create audio versions of written pieces, and build voice into AI workflows.
Not for you if
If you have a strong on-camera presence and enjoy recording your own voice, do that instead. AI voice is a scale tool, not a replacement for authentic connection.
CapCut
Fast video editing for LinkedIn and short-form content.
Why I use it
CapCut is where I stitch together AI-generated clips, add captions, and produce short-form content without a professional editor. The auto-caption feature alone saves me hours every week.
Not for you if
Not suited for long-form documentary or highly polished brand content. For that, use Descript or hire an editor.
Descript
Edit video and audio like a Google Doc.
Why I use it
Descript lets me edit recordings by editing the transcript. I use it for client walkthroughs, podcast edits, and any long-form video where I need precision without spending hours in a timeline.
Not for you if
If you're doing quick social clips with heavy effects, CapCut is faster. Descript is for polished, transcript-driven content.
Canva
Every graphic, slide deck, and social asset I produce.
Why I use it
Canva is my design tool for everything client-facing — proposals, social graphics, event banners, course slides. The brand kit keeps everything consistent, and the AI features (Magic Design, Background Remover) speed up production.
Not for you if
Not a replacement for Figma or Adobe if you need pixel-perfect product design. But for most consulting deliverables, Canva is more than enough.
Beehiiv
Where I send my newsletter and grow my email list.
Why I use it
Beehiiv makes it simple to run a professional newsletter, embed subscribe forms, and track what resonates. The analytics are clean and the free tier is generous.
Not for you if
If you need heavy CRM-style automation baked in, ConvertKit or ActiveCampaign will serve you better.
Framer
The most beautiful no-code site builder I've used.
Why I use it
Framer produces genuinely stunning sites with smooth animations and modern design — no developer needed. I recommend it to clients who want a premium web presence without a premium build budget.
Not for you if
If you need a large blog, e-commerce, or a CMS-heavy site, Framer can feel limiting. WordPress or Webflow handles content-heavy sites better.
WordPress + Elementor
Still the most flexible CMS stack for client sites.
Why I use it
For clients who need blogs, course integrations, WooCommerce, or ongoing content management, WordPress with Elementor is the most versatile and maintainable choice. I build and hand off sites my clients can manage themselves.
Not for you if
If you want to launch fast and don't need a CMS, Framer or Webflow will get you there in half the time.
Wispr Flow
Voice-to-text so fast it changed how I write.
Why I use it
Wispr Flow transcribes my voice directly into any text field — emails, Notion docs, Slack, proposals. I write 3x faster using voice than keyboard, and the accuracy is remarkable.
Not for you if
Requires a quiet environment and some practice calibrating your dictation style. Not ideal for open office settings.
Crisp
Live chat and a shared inbox that actually works.
Why I use it
Crisp handles live chat on my site, unified inbox across channels, and basic CRM for tracking conversations. It's the right size for a solo or small-team consulting operation.
Not for you if
If you need Salesforce-level CRM or a full support ticket system, look at Intercom or HubSpot. Crisp is for consultants who want simple, not sophisticated.
Slack
Where client collaboration and team communication live.
Why I use it
I use Slack for client project channels, async updates, and integrating notifications from my n8n workflows. It keeps everything searchable and off my email inbox.
Not for you if
If you're solo and have no team or client Slack requirements, the free tier fills up fast. Microsoft Teams might already be where your clients live.
Calendly
Frictionless discovery call booking for consultants.
Why I use it
Calendly eliminates back-and-forth scheduling. I use it for discovery calls, client check-ins, and paid consultation slots. Integrates directly with Zoom and n8n.
Not for you if
If you need complex routing logic for a team, look at Chili Piper.
Notion
My second brain for client work, content, and operations.
Why I use it
Notion is where I manage client projects, store SOW templates, track content ideas, and build internal wikis. It also connects to n8n beautifully via API.
Not for you if
If you need a real CRM or project management tool with dependencies and reporting, look at HubSpot or ClickUp.
Netlify
Instant deploys for static sites and Next.js projects.
Why I use it
Netlify hosts this site and several client projects. Git-push-to-deploy, free SSL, and Netlify Forms make it the easiest static hosting stack I've found.
Not for you if
If you need server-side rendering at scale, or a managed database, look at Vercel or Render.
VS Code
The editor I live in when I'm building for clients.
Why I use it
VS Code is my primary code editor for building Next.js sites, writing n8n custom nodes, and wiring up API integrations. The extensions ecosystem is unmatched.
Not for you if
If you never write code, this isn't your tool. But if you're serious about automation and AI consulting, even basic HTML/JS literacy pays off enormously.
Claude Code
AI pair programming that actually understands your codebase.
Why I use it
Claude Code (the CLI) works inside VS Code and handles full-file edits, multi-step builds, and agentic coding tasks. It's how I build client sites and automation tools faster than I ever could alone.
Not for you if
Requires comfort in the terminal and at least a working knowledge of what the code does. Not a magic button — more like a very fast senior developer.
Namecheap
Where I register and manage every domain.
Why I use it
Namecheap is straightforward, affordable, and the interface doesn't try to upsell you every 30 seconds. I manage dozens of client domains here.
Not for you if
If you need enterprise DNS management or a registrar integrated with cloud hosting, AWS Route 53 or Cloudflare may serve you better.